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Dear Valued
Client :
Alliance
Underwriters, LLC is proud to announce the launch of DocLoc, our
fully HIPAA-compliant document system. DocLoc is a secure
information storage and retrieval system. Benefits include
elimination of postage, printing and mailing expenses for documents
on DocLoc clients and the ability to improve the efficiency of the
information request/attachment process.
DocLoc is a
very simple system to use allowing you to send and receive documents
securely via the Internet. Communications with the web system are
encrypted and documents containing personal information can be
safely delivered. With DocLoc, access is restricted to the person(s)
to whom the document was sent. Individuals are notified via email
when they have a document waiting for them (even if they have not
signed up to use DocLoc yet).
We would like
to offer DocLoc to our Preferred TPA’s at no charge. DocLoc can be
run on your company’s server or outsourced to AU.
Sincerely,
Alliance
Underwriters, LLC
What is DocLoc?
DocLoc is a secure information storage and retrieval system.
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Why use DocLoc?
·
DocLoc is secure. It
allows the sending and retrieving of files and information safely
through the internet or within a corporate intranet.
·
DocLoc is HIPAA
compliant. The very tight security and the logging of all
activities make this system ideal for companies who handle sensitive
information or follow stringent privacy policies (such as the HIPAA
regulations.)
·
DocLoc is Compatible.
Most any software that can save data to a file, write to a SQL
database or send out emails can be integrated with the DocLoc
system.
·
DocLoc is customizable
for the company. DocLoc has many existing options and
customizations of new features can be added quickly.
·
DocLoc is easy to
use. Employees will not need extensive new training to use DocLoc.
If they can attach a document to an email, they can already use
DocLoc.
·
DocLoc is customizable
for the user. Users can customize which frames they see, the
colors, and even add links to their favorite web sites.
·
DocLoc needs no
additional user software. The users only need their web browser.
There are no add-ons or controls for them to install.
·
DocLoc is
configurable.
o
You choose how long
documents are kept.
o
You choose what to do
if a document is never retrieved.
o
You choose who can
send and receive documents.
o
You choose how long
before passwords expire.
o
You choose how to
authorize new users.
o
Many other settings
are available.
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Who can use
DocLoc?
·
Anyone who needs to
send documents securely over the internet.
·
Anyone who wants a
document storage and retrieval system.
·
Anyone who is
concerned about the security and access of their documents
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What
are the system requirements for DocLoc?
DocLoc is designed to run in a
Microsoft Windows environment with the following components:
·
Microsoft IIS.
·
Microsoft SQL server.
·
Microsoft Outlook.
(optional)
These components can be on one, or
multiple systems.
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How does DocLoc
work for the end user?
When a document is added to the
system, the recipient will receive an email notification directing
them to the secure website. Returning users can log on and
see the list of documents waiting for them. With a single click,
the file will open through the user’s internet browser. The entire
browser session is secured by encryption. First time users will
need to register before they can access their documents. The
registration process assures that the user is the person for whom
the document was sent.
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How does DocLoc
work behind the scenes?
DocLoc has two components that work
in conjunction to form a complete document storage and retrieval
system. One component, the web component, gives users their point
of access allowing them to send and retrieve documents safely. The
second component, the Email service, handles notifications,
expirations, and document attachments via email.
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How is a
Document sent from DocLoc.
You can send documents to
people in one of four ways.
1)
You can use a
Customized Form in Microsoft Outlook.
2)
You can use the DocLoc
Web.
3)
You can automate
sending of documents through the AUS system.
4)
DocLoc can be
customized to handle sending of documents in other ways.
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How will users
register with DocLoc.
New users will be able to create
their DocLoc account by registration before they receive any
documents from DocLoc, or they can wait until they receive a
notification that they have a document waiting for them. Users must
have a valid email address in order to use the DocLoc system.
DocLoc uses email to notify users
that they have documents waiting and also uses a the users email
address to help verify their identity. When users sign up to
register, they are sent an email for verification purposes. If
that is not enough security, you can require approval for all users
through the Administrator of DocLoc. The Administrator will be
notified whenever a new user wants to register. Once the
Administrator has verified the user’s identity the Administrator
simply replies to the approval request.
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